Workshop and Co-Located Event Proposals

Co-located events and workshops will be held during the two days that follow the ICSE technical program. These events differ from the ICSE technical program in that papers may be position statements or abstracts, rather than full technical conference papers, in software engineering or peripherally related fields; presentations may be more informal and interactive; and discussion groups may be smaller.

Co-Located Events

Co-located events can be established events that are separate from ICSE but are organized to coincide with ICSE, in order to attract cross-over attendees and to share expenses.   They can also be high-profile ICSE events that are likely to appeal to a broad audience, but may deviate from the traditional ICSE Workshop format (e.g., the Doctoral Workshop, the International Summits on SE Professionalism (SSEP) and Education (SSEE), the Parnas Symposium).  If you are interested in organizing a co-located event, please contact the Co-Chairs of ICSE Workshop and Co-Located Events as soon as possible.  Their contact information appears at the bottom of this page.
 

ICSE Workshops

ICSE workshops are forums for small groups to engage in intellectual discussions that aim to advance the state of software engineering research and practice or to discover connections between software engineering and other research disciplines.  Workshops are not forums for full research papers.

Format

A workshop is either open or closed. An open workshop will accept any participant up to the agreed enrollment limit for the workshop.  Participation in a closed workshop will be by invitation only, typically on the basis of a submitted position paper. Registration in the closed workshops will be limited to those on lists of invited participants provided to ICSE 2003 by the workshop organizers.

ICSE workshops are not mini-conferences, in which formal presentations dominate. At least half of the time should be devoted to discussion.  To foster dialog, the ideal workshop size is twenty participants. Workshop sizes can range as high as forty, but at the cost of limiting the opportunities to engage all participants in meaningful discussions.

Timing

ICSE workshops are held before and after the main conference. They are one, one and a half, or two days long.  Prospective workshop organizers may indicate in their proposals any scheduling preferences they have, but the acceptance of a workshop proposal does not guarantee that the requested times will be accommodated. Scheduling and other constraints might in some cases require that actual workshop dates and durations be changed.  We assume that submitters are available to run workshops on any of the days that ICSE has scheduled for workshops.

Review

The Workshop Committee will review each proposal. Acceptance will be based on an evaluation of the potential to advance the state of software engineering research and/or practice, expected level of interest in the topic, the organizers' ability to lead a successful workshop, and the need of ICSE 2003 to achieve balance and synergy in its workshop and other offerings.  Organizers of workshops on similar topics may be asked to join forces and jointly offer a merged workshop.

Publication

ICSE 2003 will publish pre-workshop summaries in the ICSE Proceedings. ICSE 2003 will also work with workshop organizers to produce informal proceedings for each workshop, to be distributed to workshop attendees.  If workshop organizers which to produce published proceedings, they must make these arrangments and budget for the additional cost independently.

Budget

Workshop organizers will be responsible for setting their registration fees high enough to cover lunches and breaks and to cover the cost of printing their informal proceedings, if any.  Organizers will be provided with a budget template to assist with their financial planning and will only need to fill out a shortened version of the ACM/IEEE technical meeting request form (TMRF).  ICSE 2003 will not pay for registration, travel, or other arrangements for workshop organizers or for any of their invited guests.  All participants in workshops must register.

How to Submit

Submission is closed as of October 4, 2002.

If you are having problems submitting a paper electronically over the Internet, please see the If You Have Submission Problems page.

Workshop proposals should be submitted in two parts, each one no longer than one page, and each in Adobe Portable Document Format (PDF):

• Part I:  A brief workshop title and abstract, suitable both for proposal evaluation and for early posting on a web site pending production of an official call for participation or papers. This should include full contact information for the principle organizer.

• Part II: Proposal providing supporting and logistical documentation, including
• The workshop title, the list of organizers, and their e-mail addresses
• A brief statement of the theme and goals of the workshop
• A brief statement of how the workshop can advance software engineering research or practice
• The desired, minimum, and maximum numbers of workshop participants
• A decision of whether the workshop would be open or closed
• An overview of the participant solicitation and selection process
• The requested workshop date(s) and duration, and any schedule constraints
• Any requests for equipment, room capacity and organization, and materials
• A brief description of each organizer's background, including experience with past workshops, and whether the organizers have conducted ICSE workshops before
• A promise that, if your proposal is accepted, you agree to the following:
• To produce a pre-workshop summary of up to two pages, according to ICSE conference proceedings format, and produced in a timely manner, for publication in the ICSE proceedings, copyright ACM
• Similarly, to produce a post-workshop summary for publication in Software Engineering Notes
• To conform to common deadlines for submission of workshop position papers and notification of acceptance (if applicable)
• To limit the lengths of papers printed in the informal workshop proceedings to eight (8) pages

Acceptance

The final camera-ready copy and signed copyright release form are due TBA. Each workshop will also produce a post-workshop report. These reports are due TBA.

Important Dates